Once our all-hands meeting, we started in April 2023 with an asynchronous format. For us, this has the following advantages:
- Watch it, whenever you have time
- Watch it at your speed and take brakes whenever you like
- Communicate information, even if you can't make it to this one appointment a month
- Higher density of information due to skipping the "shared presentation video call awkwardness"
The Assembly consists mainly of these parts:
- Thomann GmbH company information
- Updates from product, data, and tech (i.e. what does not fit their review sessions)
- Thomann.io organization updates (i.e. newbies, leavers, communities, badges, events)
The Assembly (video & slides) is posted to #announcements in the second week of the month. If there are questions to any of the Assembly's topics, use the post's thread. An answer will be provided there.
Important: watching the Assembly is mandatory because it contains relevant information for every team member. Watch the Assembly in the month it has been published.
In #announcements you find all previous Assemblies bookmarked as well.
Here are some best practices to make your contribution to the Assembly easy to consume by all team members:
- Record a video and also provide slides that can transfer your message without having to watch the video
- Videos should have a second of silence in the beginning and the end. This helps to have smoother transitions in post-production
- Write some bullet points down before recording your video. This helps to create a cohesive message and to not forget anything important
- When sharing your screen, especially when it's a presentation, make sure you share the presentation mode window
- Topics should be as short and concise as possible and by no means exceed 5 minutes in length
- Directly edit the Assembly presentation and add all your slides there. This also helps to figure out where to put your video in post-production
- All videos should be stored in the YYYY-MM-videos folder (e.g. 2023-09-videos) in the Assembly shared drive
- When recording a video, make sure you have a quiet environment and are close to your microphone